Project admin

Project Location: Helsinki, Finland
Project Type: Hyperscale Data Centre
Experience: Preference for candidates with experience in project administration within large-scale construction or engineering projects, particularly in data centre or industrial environments.
Eligibility: Must hold either an EU Passport or Residency in Finland.

Package Includes:

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  Accommodation
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  Flights
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  Rotation: 17 days on / 4 days off
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  Travel expenses
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  Living allowance

Key Responsibilities:

Administrative Support:

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  Provide comprehensive administrative support to the project team, including scheduling meetings, preparing agendas, and taking minutes.
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  Maintain and organise project files, records, and documentation, ensuring easy access for the team.
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  Assist in the preparation and formatting of project reports, presentations, and other deliverables.

Coordination and Communication:

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  Act as a central point of contact for internal and external stakeholders, ensuring clear and timely communication.
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  Coordinate with project teams, contractors, and clients to facilitate smooth project operations.
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  Manage project correspondence, including emails, letters, and other communications.

Document Control:

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  Assist in the management of project documentation, including filing, version control, and distribution.
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  Ensure all documents are accurately logged and stored in the project's document management system.
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  Support the project team in maintaining compliance with document control procedures.

Project Planning and Tracking:

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  Assist in the preparation and maintenance of project schedules, tracking progress against milestones.
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  Monitor and update project trackers, including risk registers, action logs, and issue logs.
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  Support the project team in tracking budgets, expenses, and financial reporting.

Logistics and Travel Coordination:

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  Arrange travel and accommodation for project team members, ensuring compliance with company policies.
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  Coordinate site visits, meetings, and events, including logistics and materials preparation.
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  Manage office supplies and equipment, ensuring the project team has the resources needed to operate efficiently.

Key Requirements:

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  Education: Diploma or degree in Business Administration, Project Management, or a related field (desirable but not essential).
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  Experience:
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    Minimum of 2+ years of experience in project administration, preferably within the construction or engineering industry.
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    Experience working on large-scale projects, particularly in data centre, industrial, or commercial environments, is advantageous.
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  Skills:
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    Strong organisational and time management skills, with the ability to prioritise tasks effectively.
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    Excellent attention to detail and accuracy in handling documentation and data.
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    Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
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  Communication:
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    Strong written and verbal communication skills.
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    Ability to work collaboratively with multidisciplinary teams and external stakeholders.