Document Controller

Project Location: Helsinki, Finland
Project Type: Hyperscale Data Centre
Experience: Preference for candidates with experience in document control within large-scale construction or engineering projects, particularly in data centre or industrial environments.
Eligibility: Must hold either an EU Passport or Residency in Finland.

Package Includes:

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  Accommodation
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  Flights
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  Rotation: 17 days on / 4 days off
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  Travel expenses
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  Living allowance

Key Responsibilities:

Document Management:

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  Establish and maintain a robust document control system to manage all project documentation, including drawings, specifications, contracts, and reports.
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  Ensure all documents are accurately filed, version-controlled, and easily accessible to relevant stakeholders.
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  Distribute documents to internal and external parties in a timely manner, ensuring compliance with project requirements.

Quality Assurance:

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  Review documents for accuracy, completeness, and compliance with project standards and procedures.
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  Ensure all documentation adheres to company and client quality standards.
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  Maintain a log of document submissions, approvals, and revisions.

Coordination and Communication:

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  Liaise with project teams, contractors, and clients to ensure smooth document flow and timely approvals.
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  Attend project meetings to provide updates on document status and address any issues related to documentation.
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  Act as the primary point of contact for all document control-related queries.

System Management:

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  Manage and maintain electronic document management systems (EDMS) such as Aconex, Procore, or similar platforms.
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  Train and support project team members in using the document control system effectively.
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  Ensure the system is up-to-date and functioning efficiently.

Reporting and Auditing:

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  Generate regular reports on document status, including outstanding approvals, revisions, and deadlines.
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  Conduct periodic audits to ensure document control processes are being followed and identify areas for improvement.
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  Maintain a comprehensive archive of all project documentation for future reference.

Key Requirements:

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  Education: Diploma or degree in Business Administration, Information Management, or a related field (desirable but not essential).
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  Experience:
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  Minimum of 3+ years of experience in document control, preferably within the construction or engineering industry.
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  Experience working on large-scale projects, particularly in data centre, industrial, or commercial environments.
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  Familiarity with electronic document management systems (EDMS) such as Aconex, Procore, or similar.
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  Skills:
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  Strong organisational and time management skills, with the ability to prioritise tasks effectively.
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  Excellent attention to detail and accuracy in handling documentation.
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  Proficient in Microsoft Office Suite (Word, Excel, Outlook) and PDF editing tools.
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  Communication:
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  Strong written and verbal communication skills.
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  Ability to work collaboratively with multidisciplinary teams and external stakeholders.