Administrative Assistance

Mane Energy are currently working with a leading electrical manufacturer, who are looking for an Administrative Assistant to join their Manufacturing team.

Location: Rugby

Onsite Working

Contract to permanent opportunity

Key Responsibilities:

• Manage time and attendance system daily - including transferring information onto a spreadsheet for manual calculations to payroll to report on hours, overtime, shifts, and any absences.
• ensuring all overtime calculations are correct and up to date in time for payroll cut offs
• Monitor absences (holiday/sickness/pass outs) and ensure process is followed correctly and accurate records are kept and recorded in various systems.
• Produce reports weekly/monthly for employees and finance confirming the overtime rates.
• SAP administration such as creating and maintaining shift patterns, inserting hours, raising tickets to resolve issues, creation for new employees and contractors.
• Administer contractor time sheets and raise purchase requisitions for contract labour.
• Raising Purchase Order requests for contractors, consumables, training, and other ad hoc needs.
• Assisting shop floor operators with a range of IT issues, including email and annual benefit renewals
• Ensure noticeboards and communications/forms are kept up to date at all times.
• Understand and awareness of health and safety with the occasional need to ensure contractors and visitors have had health and safety inductions.
• The above is not an exhaustive list of duties, and incumbents are expected to undertake all reasonable duties as requested.

Essential Skills:

• Proficient in the use of Microsoft office software, especially Excel
• Proven ability of accurate data entry/administration
• Excellent communication skills across all levels
• Proactive nature with the ability to multitask and priorities
• Good organisational skills
• Experience of SAP (Desirable)
• Experience of working in a busy environment (Desirable)

If you are currently open to opportunities, please get in contact with me on A.Bowell@mane.co.uk